Regulations for the government of the United States Navy (1865)

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Section 20.

Purchasing Agents at Shore Stations.

963 All requisitions for stores will be approved by the Commandant of the navy yard ; and those for articles not under contract will be made upon the Purchasing Agent, who will procure them and be responsible that they are forthcoming, at the lowest market price, and of the best quality, subject to the usual inspection at the navy yard before being received. If articles are to be selected, the person to select them will call upon the Purchasing Agent for such instructions as he may have to give, and when the articles are obtained the Commandant will satisfy himself of the correctness of the bills in all respects before approving them. This order will not apply lo articles specially ordered by the Department or Bureaus. All requisitions for stores contracted for will be made on the contractor directly.

964 Whenever it becomes necessary to purchase articles contracted for in open market, in consequence of the failure of the contractor to furnish them, the requisition will be made on the Purchasing Agent, and will state upon its face: "There is required to be purchased in open market for immediate use, to supply deficiencies under the contract of," (here state the contractor's name,) 'dated , the following articles, which must conform in quality as near to the contract as practicable." The bills must be certified by the Purchasing Agent, thus : " The above-named articles were purchased at the lowest market prices, in open market, for immediate use, to supply deficiencies under the contract of dated " The Purchasing Agent willkeep a record of these purchases, showing the aggregate amount thereof, to be returned to the respective bureaus quarterly.

965 He will procure all freight or transportation of articles not specially provided for by the bureaus, on the requisitions of the Commandant of the yard, and will be responsible for the efficient means as well as the proper rate of freight or terms of transportation. When it becomes necessary to send drafts of men from one naval station to another, he will, upon the requisition of the Commandant, or senior officer present, furnish the necessary means of transportation.

966 He will certify on all bills for purchases in open market, and for freight and transportation made or procured by him, that the prices are the lowest market rates.

967 If he shall send articles from one place to another for the navy, particular attention must be paid to make them deliverable by the charter-party, bill of lading, or other agreement, at the precise place where they may be specially required, and a particular rate of freight be inserted, and not left "according to usage." The number of lay days, and the amount of daily demurrage after they shall have expired, must be explicitly stated in the charter-party and bill of lading.

968 Disbursing Agents and Paymasters at shore stations will keep their deposits with the nearest Assistant Treasurers, except those stationed at Washington, who will keep their deposits with the Treasurer of the United States.

969 He shall have no private interest, directly or indirectly, in the supply of any article which it may be his duty to procure for the navy. The practice, by inexperienced officers, of giving certificates to persons with whom they have had trading dealings, or to inventors whose works they may have superficially examined, being deemed prejudicial to the true interests of the service, it is directed that hereafter no such certificates or recommendations be given by any person attached to the Navy Department within the United States, unless sanctioned by the Secretary of the Navy, and, if abroad, by the written approval and indorsement of the senior officer present.

970 He is to make no sale of articles belonging to the United States, nor any purchases, nor incur any public expense, without the sanction of the senior officer upon the station, the Commanding Officer of the navy yard, the Navy Department, or one of the Bureaus thereof.

971 He shall pay no bills for articles furnished, or services rendered to navy yards, or vessels under the control of the Commanding Officer of the yard, without the previous approval of that officer ; nor any bills for articles furnished, or services rendered, directly to vessels in commission, without the certificate of the Commander of the vessel, and the approval of the senior officer in command of the station, unless sanctioned by the Navy Department.

972 He will not pay bills under one appropriation from any money belonging to another appropriation, without the express sanction of the Secretary of the Navy ; and whenever money shall be so transferred, he shall note it particularly in his next return.

973 His requisitions upon the Department and Bureaus for money must be made under the specific heads of appropriation, and those upon the Bureaus must be accompanied by triplicates of the bills for the payment of which they are intended.

974 He must make monthly returns to the Navy Department of all moneys received, expended, and remaining on band, under each appropriation, in such form as may be prescribed. These returns must be made out and forwarded within ten days after the expiration of each month, unless otherwise directed by the Secretary of the Treasury under the Act approved July 17, 1862.

975 Whenever he shall be authorized by the Secretary of the Navy to make advances of pay to officers bound on a cruise, it shall be the duty of the Paymaster of the vessel to furnish him, as Ins guide, a correct list, signed by himself and approved by the Commanding Officer, of all the officers entitled to an advance of pay, which list must exhibit their names, rank, and monthly pay.

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