Regulations for the government of the United States Navy (1865)

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Section 17.

Naval Storekeepers.

942 The Naval Storekeeper shall take charge of such stores and materials, excepting such as come under the cognizance of the Bureaus of Ordnance, Navigation, Medicine and Surgery, and Provisions and Clothing, as may be received into the yard for the public service, and confided to him, and be held responsible for the expenditure of the same, conformably to the general instructions of the service, or to the special orders of the Navy Department.

943 He will, under the direction of the Commanding Officer of the yard, have charge of the keys of all storehouses and buildings containing articles for which he is responsible. They must never be taken out of the yard, and when not in use must be kept hung up in some safe and accessible place.

944 Whenever he may be directed by the Commanding Officer, he shall make requisitions upon the purchasing agents for open purchases, or upon contractors, when the required articles are deliverable under contract, for all articles which may be wanted, and present the same to him for his approval. Such requisitions must always specify the appropriation and class, and, when practicable, the particular object for which the articles are required ; and separate requisitions must be made under each appropriation for which articles may be wanted. Requisitions for articles purchased at the expense of contractors must be made in the form given in section 20 of this article.

945 He shall not give a receipt for any articles delivered in the yard, whether purchased by purchasing agents or delivered by contractors, until he shall have been furnished with an invoice or bill stating the particular articles, their cost, and the object or appropriation for which they were purchased, nor until they shall have been certified to be of proper quality by the inspecting officers, unless directed by written order of the Commanding Officer.

946 All articles which may be received into the yard for public service, or which may be placed in the Storekeeper's charge by the orders of the Commanding Officer, shall be immediately entered by the Storekeeper in his books under the respective appropriations to whir h they belong.

947 He shall not deliver articles for any other object or appropriation than that for which they were originally received, except by a written order of, or upon a requisition approved by, the Commanding Officer of the yard, which order or requisition he must produce as the authority for such transfer or loan.

948 He will issue no articles (timber, timber materials, and coal excepted) but by the previous written order of, or upon requisitions duly approved by, the Commanding Officer of the yard. These requisitions or orders must specify the appropriation, and" the object for which the articles are wanted ; and when they are to be drawn from an appropriation different from that for which they are wanted, it must be distinctly stated on the face of the requisition. Requisitions for timber, timber materials, and coal can be made semi-monthly to cover the quantities which may have been used, condemned, or transferred during the preceding half month.

949 He will deliver articles to vessels in commission upon requisitions when signed by the Commanding Officer of the vessel, approved by the senior officer present in command of such vessels and by the Commanding Officer of the yard, taking receipts, as directed in the next following paragraph.

950 He will take receipts for all articles delivered upon the requisitions themselves, and preserve them as vouchers for his expenditures, and also upon invoices prepared in triplicate, one of which he will leave for the use and government of the officer receipting for the same. He shall give credit to the proper objects, and charge himself on the books with all surplus stores that may have been required for any object and returned to him again as not having been wanted.

951 He shall examine all accounts rendered for supplies furnished which shall have been duly certified to have passed inspection, and, on being satisfied of their accuracy and the reasonableness of the prices charged, shall receipt the same and send them immediately to the Commanding Officer for approval ; but if he shall believe any article to be overcharged, or shall discover any defect or deficiency, he shall call the attention of the Commanding Officer to such charge, defect, or deficiency before receipting for the same.

952 After survey shall have been held upon stores returned from a ship, he shall receive them on store account, excepting such as shall have been condemned. When articles recommended for repairs are repaired, he will credit the vessel with their original value, less the cost of repairs. The articles so received may be issued to other vessels, by order of the Commandant of the yard, when it can be advantageously done ; and these second handed articles must be entered and expended on separate lines from other articles 953 He will notify the Commanding Officer whenever any article of stores may be so nearly expended as to require replenishing, and when any additional measures may be necessary for the proper preservation of articles in his charge.

954 When there are any articles in store which may be used without impairing efficiency, though not of the precise dimensions, form, or quality named in a requisition upon the Naval Storekeeper, they are to be supplied in place of those required, to prevent the necessity of open purchases, unless otherwise specially directed by the Commandant of the yard.

955 He shall be responsible for the shipment of all stores under his charge from the yard at which he is stationed to other places by such conveyances as may be furnished by the purchasing agent or other duly authorized person, and conformably to such orders as he may receive upon the subject. Particular attention must be paid by him to have all the articles thus to be transported delivered by the bills of lading at the precise place to which they may have been ordered, and that they are in good shipping order. The price, rate, or amount of freight to be paid must be specifically inserted in all bills of lading, and not left to the phrase, "according to usage."

956 All articles forwarded from the navy yard must be accompanied by a bill or invoice stating the particular contents of each package, the cost of the separate articles, and the appropriation to which they belong.

957 He shall keep his books and make his returns in such manner and at such times as may be prescribed by the Navy Department.

958 Whenever articles contracted for are, in consequence of the failure of the contractor to furnish them, purchased in open market, he will receipt for them accordingly, keeping a record of the same, and make a quarterly return to the proper bureau of the excess of cost over that of the contract price.

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